PLEASE READ THE TERMS AND CONDITIONS. THEY LIMIT OUR LIABILITY AND OUTLINE THE CONDITIONS UNDER WHICH YOUR TOUR WILL OPERATE. ACCEPTANCE OF THE TOUR DOCUMENTS REPRESENT AN ACCEPTANCE BY THE CUSTOMER OF THE TERMS AND CONDITIONS AS FOLLOWS:

1.  RESERVATIONS
A non refundable deposit of 10% of the total price, but not less than ZAR200.00 is payable at the time of making your reservation. The balance of the fare is due not later than 30 days prior to departure. We reserve the right to cancel any reservation for which the total fare has not been paid by the due date, in which case the deposit will be forfeited. Reservations will be considered as firm bookings (subject to final and full payment received on the prescibed time) as soon as the deposit has been received by us.

2. GUARANTEED DEPARTURES
Except where otherwise stated, our tours WILL OPERATE irrespectively of the number of passengers. We reserve the right to utilise different sizes of vehicles than those indicated, depending on the number of passengers.

3. HEALTH REQUIREMENTS
No inoculations or vaccinations are required at the time of going to print, but we recommend that you check with your doctor or local health department. People arriving in South Africa from a yellow fever zone must have a valid international yellow fever inoculation certificate. Infants under the age of one year are exempt. An anti-malaria drug is strongly recommended in certain areas of the far northeastern section of South Africa, please check with us.

4. PASSPORT
Please check with your travel agent regarding requirements for passports and visas or contact us with the following information: Your country of residence, your nationality and which country your passport was issued in. If  you  need  to obtain a visa before arriving in South Africa and you are joining the SCDA, SCDB, SCMD, SCMJ, SCDG and/or SCJD tour, please ensure that your visa is valid for multi-entry  into South Africa and also check your visa requirements for Swaziland and Lesotho (whichever is applicable) as we travel through these countries and enter South Africa again. If any of your tours take you to Namibia, Botswana, Zimbabwe, Zambia or Mozambique you have to check passport and visa requirements beforehand.
NOTE: PLEASE ENSURE THAT YOUR PASSPORT HAS AT LEAST TWO CLEAR PAGES SIDE BY SIDE WHEN YOU ARRIVE AT THE SOUTH AFRICAN PASSPORT CONTROL. The passport control is very strict regarding this and they will not allow you to enter the country!  When on an extended journey, please allow space for visa stamps before you arrive in South Africa.
 
5. TOUR PRICES
Tour prices include transportation, accommodation, meals, entrances, activities and open vehicle safaris, etc. as stipulated in our itineraries. If you are not sure what is included when booking your tour, please check with us.

6. LUGGAGE
Luggage is limited to 20 kg per person. Please advise us your before departure if this weight is to be exceeded.

7. CANCELLATION CHARGES
The following cancellation charge will apply in respect of travel arrangements:
More than 30 days – no cancellation will be charged (For groups of more than 10 people please check with us)
21 to 29 days prior to departure - 25% of full tour price (Subject to hotel cancellation policy)
 10 to 20 days prior to departure - 50% of full tour price (Subject to hotel cancellation policy)
Less than 10 days prior to departure - 80% of full tour price on scheduled tours (Subject to hotel cancellation policy on private, special and tailor-made itineraries)
NOTES: This cancellation policy may change for tour arrangements other than our scheduled tours and will depend on the policies of the establishments utilised.  Cancellation fees on scheduled tours will be calculated on the full published tour price excluding most specials or discounts that may have been afforded at the time of buying the tour  - please check with us when confirming your tour.

8. INSURANCE CHARGES
We strongly recommend that you insure yourself against possible cancellation, personal accident, medical expenses, loss of luggage, etc. Please contact us for more information and/or rates.

9. LIABILITY
We reserve the right to make, with or without notice, changes to vehicles, accommodation, meals, schedules, sightseeing or routes whwere deemed necessary by us as a result of unforeseen circumstances without liability to Southern Circle Tours & Safaris or the passenger. However, our pledge is to ensure at least a similar experience and quality.

10. RESPONSIBILITY
 We give notice that, although it is our endeavour to ensure smooth execution of all arrangements within reason, that all such arrangements for transport and conveyance and accommodation are made by us as agents upon the express condition that we accept no responsibility of liability in respect of either person or property for injury, damage, loss, accident, delay or irregularities which may be occasioned either by reason of any defect in any vehicle or through the acts or defaults of any company or persons engaged in conveying the passengers or carrying out arrangements of the tour therewith or any accommodation, establishment or servant.